Travel and accommodation costs will be reimbursed up to a certain limit for participants eligible to receive travel and accommodation benefits.
! Please note that your reimbursement form needs to be submitted by DECEMBER 2026. Late submissions may not be considered !
EHDN members travelling within Europe are entitled to have their travel expenses reimbursed up to a maximum of 400 EUR.
EHDN members travelling from non-European countries are entitled to have their travel expenses reimbursed up to a maximum of 600 EUR.
Please note: Costs above that cannot be covered by EHDN.
EHDN reimbursement policy:

• The following people who attend the EHDN Clinical Research Congress 2026 are eligible to receive the travel and accommodation benefits:

• all Regular members of the EHDN
• all Associated members of the EHDN who are active in working groups
• 2 representatives from each HDA based within the respective European countries and those countries affiliated with HDA

• Only hotel (no 5*) and non-refundable, economy transportation (airfare, train, km via car)
• Only for EHDN member attending the congress can be reimburse up to the maximum allowable permitted. If partner/family travels along, this is NOT reimbursed (children do NOT count as members)
• Meals are not covered

Please note that applications for Regular or Associated membership submitted after June 25, 2026 will not be eligible for reimbursement.
Guests are welcome and able to register for the meeting and the social events – however, guests are not eligible for receiving travel and accommodation benefits.
Reimbursement forms need to be submitted by latest December 31, forms handed in after this deadline will not be accepted.
Please see our reimbursement form here.